Integra People’s privacy notice tells you how and why your personal information will be collected, handle and processed, and also provides you with other information to ensure that the processing of your data is transparent and fair.

Currently, the Data Protection Act 1998 applies, however from 25th May 2018, the General Data Protection Regulations (GDPR) will come into force, and any personal data of yours will be used in accordance with the new laws.

 

The information Integra People may collect, hold and process from:

  1. A candidate of whom we are finding a suitable role for:
  • Full name
  • Address
  • Email address
  • Phone number
  • CV
  • Job preferences (role, geographical area, salary expectation)
  • Other documentation or information provided such as training certification

 

  1. An individual who has worked for the organisation previously or currently:
  • Date of birth
  • Passport copy
  • National Insurance number
  • Permits and visas
  • Details of job offers and placements
  • References
  • DBS checks
  • Medical information
  • Communications record log
  • Financial information

 

Who provides the information?

Yourself or a third party who we work with, such as an employment business or agency, or job board. References will be provided by your previous employer(s). Medical information may be provided by your GP, Consultant or Occupational Health professional. DBS checks and security clearance checks may supplied by the Disclosure and Barring Service or other external relevant company.

 

How we use your information

The information supplied under (a) may be used as follows:

  • To assist you in finding a suitable position by matching your skill sets with job vacancies
  • To put forward your CV and details to prospective clients and employers
  • Candidate placement
  • To keep you informed about services and offered by us
  • To let you know about available work opportunities

The information under (b) may be used as follows:

  • For compliance and legalities to establish you have the right to work
  • To undertake necessary security and criminal checks required by the law
  • To ascertain whether certain medical and health safety issues need to be accessed relating to certain positions and deal with these
  • To arrange and place contractual documentation once a role has been secured
  • For payment once placed in a role

 

Why do Integra People collect, hold and process your information?

Right to work

Information and documentation we ask you to provide to establish your right to work, is processed by us and we are legally obliged to do this.

 

Medical information

We collect information about this as it is necessary to protect health and safety, and we also ensure that we prevent any discrimination on the grounds of disability.

 

Criminal record

For some roles, criminal record checks are vital so we can comply with the law.

 

Entering into a contract

We will use the information you have supplied including your financial information, to successfully begin a contract and fulfil your role.

 

Payment

In order for us to pay you, we are legally obliged to provide information about you to HMRC.

 

Administration

For us to run a compliant business, we may process or store your data once a placement has been secured.

 

Disclosure of your information

Your CV and related information/documents

In order to secure you a role, we send your CV and related information to prospective employers and Integra People’s clients.

Once a placement is secured, additional information as necessary will be provided to them, in order for the placement to proceed.

 

Partners

For the purposes of placing you in a suitable role, we may share your information with Ataris executive Search, which is a company within Integra People Group Ltd.

 

Trusted third parties

For payment and undertaking pre-employment checks, we may share your data with the following parties: HM Revenue and Customs, legal advisers, pension scheme providers and other suitable companies.

 

Data retention

All the personal data we hold is stored in our UK database. In accordance with our Data Retention Policy, your information will not be retained for longer than is necessary.

 

Your rights

You have right to ask for a copy of the information held about you when GDPR comes into force, free of charge. To make this request please email **

When GDPR comes into force you are also entitled to the following rights: restriction of processing, erasure, objection and data portability.

 

Concerns

If you are concerned about how your personal data is collected or processed, please first raise your concerns with us directly on gdpr@integrapeople.com.

 

Consent withdrawal

If you have provided us with consent to process your data for the purpose of finding you suitable work, however you want to withdraw this, you can do this by emailing gdpr@integrapeople.com.

 

Contact

If you wish to contact the business regarding our data processing practices, please address your comments and questions directly to our Managing Director, David Lewis – david@integrapeople.com.

 

Privacy notice updates

We may change the Privacy Notice at any time in accordance with the GDPR guidelines, to comply with any further requirements.

 

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